The colour square is a visual technical file status. You can quickly check compliance and make informed decisions about production, shipping, or escalation if documents are missing or the technical file is incomplete.
Feature access
This feature is available to all ProductIP users and included in all plans.
Document risk colours are not visible to your suppliers, when you use document request or technical file request.
Before you begin
- Create technical files
Video instructions
A short step-by-step guide will follow soon!
Steps
- Go to the Technical Files section
You will see a square under the tab Progress for each technical file.
- The number in the square indicates how many documents are missing. Hover over the square, you will see an overview of all missing documents.
- The colour of the square indicates the document risk, the missing information and the status of the technical file.
Below is a detailed explanation of all colours:
| Status | Meaning |
 |
13 documents are missing, at least 1 of which is high risk |
 |
5 missing documents, medium or low risk, at least 1 with a medium risk |
 |
3 documents are missing, all with a low risk |
 |
All documents have been collected |
 |
No regions or product category have been chosen yet |
 |
20 documents are missing, but the technical file deadline is more than 6 weeks in the future |
 |
No regions or product category have been chosen yet, but the technical file deadline is more than 6 weeks in the future |
 |
The file has not yet been activated |
Tips and best practices
- Focus first on red and orange colour squares when nearing a technical file deadline.
- You can adjust the risk colour for specific documents at your own discretion, possibly only for specific projects, file groups, product risk levels and product categories. See Manage and use document risks for more information.
- The colour square is directly linked to your requirement list. Check your requirement list to find the connection between the missing document and the related requirement. See Navigate the requirements list for more information.
Troubleshooting
- Unexpected technical file colour?
Check whether the technical file deadline is within the configured time window and whether regions or product categories are selected.
- Cannot adjust technical file colour?
Only red, orange and green colours are configurable. Other colours are system-defined and cannot be changed.
Still having issues? Contact ProductIP via helpdesk@productip.com.
FAQ
- Can suppliers see the document risk colours?
No. The selected document risk and colours are internal and not visible to suppliers when sending out a document or technical file request.
- How can I solve missing documents?
Go into the technical file and look for the requirements that are still open. Upload the required document or set the requirement to “excluded” if you have reason to do so. The colour status will change to green.
